Facilities Assistant

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425 Aviation


Under general supervision, the Facilities Assistant provides daily support to the Administrative Services Department with a focus on company office moves.  Assist Senior Manager of Administrative Services with new office space/cubicle set up.

This role can be full-time or part-time, depending on candidate preference. 


Facilities Support (including but not limited to):

  • Ability to accurately read a floor plan
  • Assembling office shelving  
  • Cleaning and wiping down furniture once in place
  • Will use a dolly to move equipment and office furniture
  • Must be able to lift up to 50lbs
  • Good organizational skills for directing members of the team where to move and place items
  • Light building maintenance including restrooms, cubicles, outdoor areas, recycling, trash, etc.
  • Weekly inventory of supplies for all copy rooms and supply rooms
  • Daily light cleaning and weekly deep cleaning of all campus-wide coffee machines, including stocking with coffee
  • Prepare offices/cubicles for new hires, including cleaning and stocking for new employee
  • Distribution of US Mail, FedEx, UPS and inter-office mail to all corporate campus buildings and off-site corporate facilities
  • Bring all wine deliveries into building, sort and stack in staging areas for easy retrieval
  • Other duties as requested

Reception and Mailroom Support (including but not limited to):

  • Serve as back up for Receptionist including front desk and mailroom operations
  • Operate switchboard as needed and direct incoming calls to appropriate party.
  • Greet guests, vendors and ‘drop-ins’ and notify appropriate parties as needed
  • Assist employees with mailroom functions and procedures


Essential Skills, Experience, and Education

  • High School diploma or equivalent
  • One year of employment experience in a corporate environment preferred
  • Ability to manage multiple projects in a fast-paced, changing environment while maintaining attention to detail
  • Ability to maintain strict confidentiality
  • Ability to work independently and act on own initiative
  • Ability to communicate and interact successfully with all levels of the organization
  • Intermediate competency with MS Outlook, Word, and Excel


  • Must be able to lift or carry up to 50 pounds on a regular basis
  • Ability to sit or stand for prolonged periods of time
  • Ability to climb, stoop, kneel, crouch or crawl for short periods of time

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