POSITION SUMMARY:
Responsible for auditing the progress of orders from scheduling through shipment, including the actual scheduling and creation of PO’S (purchase orders). Serves as a liaison between distributors, freight forwarders, carriers, warehouse personnel, accounts receivable and customer service departments.
ESSENTIAL FUNCTIONS/DUTIES:
- Schedules, follows and audits the progress of orders to meet customer requirements.
- Proficiently uses warehouse software tools, especially those relating to the JDE Warehouse Management Systems utilized at facilities, and the required interface systems.
- Represents Vinlux appropriately in relationship with owners, management, peers, employees, accounts, customers, carriers, and suppliers.
- Must also maintain functional and professional relationships with all managers, admin, co-workers, company truck drivers, all carriers, and all representatives and suppliers of the accounts that service this
- Provides clerical backup as needed.
- Other duties as assigned by Customer Service or General Manager
An Assistant is assigned to a specific area with the additional duties as follows:
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Pick Up Coordinator: |
Inbound Scheduling: |
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- Facilitates the timely and proper transport of goods from Warehouse locations. - Timely and accurate input of purchase orders. - Schedules carrier pick-ups and performs liaison duties between carriers, forwarders and the warehouse. - Prepares appointments, including pertinent information such as appointments number and time, carrier, equipment needs, case count, temperature control requirements, pallets or any other special requests. - Schedules appointment pick-ups. - Informs the warehouse manager and - supervisors of any delays, changes or other problems with orders or carriers. - Initiates scheduling changes to alleviate extremely heavy or light workloads. - Follows up on issues with shipment backorders and order holds. - Prepares and distributes daily appointment logs and sign in sheets - Participate in inventory cycle counts and inventory control functions as needed. - Generates and analyzes Order Status Report. - Maintains the accurate input of billing for each pick up for accounting. |
- Timely and accurate input of orders. - Schedules carrier inbounds and performs liaison duties between carriers, forwarders and the warehouse. - Prepares appointments, including pertinent information such as appointments number and time, carrier, case count, pallets or any other special requests. - Informs the warehouse manager and supervisors of any delays, changes or other problems with orders or carriers. - Initiates scheduling changes to alleviate extremely heavy or light workloads.
- Follows up on issues with new items and discrepancies. - Maintains daily appointment chain log. - Generates and analyzes Order Status Report.
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