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Administrative Assistant - International Marketing Team

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Job Category: 
Location: 
425 Aviation

Responsible for administrative support for the Senior Vice President of International Marketing, Business Development and Sales as well as the International Marketing Manager.

 

ESSENTIAL FUNCTIONS/DUTIES:

  • Distributes daily internal/external mail and overnight packages.
  • Processing expense reports with detailed accuracy.
  • Composes, types, and distributes professional correspondence and memoranda, e-mails, and faxes.
  • Coordinates calendars and schedules appointments.
  • Coordinates travel arrangements, completes expense reports and processes invoices.
  • Conducts research; compiles statistical reports.
  • Coordinates meetings including preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
  • Orders and maintains supplies; coordinates equipment maintenance.
  • Performs general clerical duties including filing, photocopying, and mailing.
  • Processes invoices.
  • Completes online registrations for international events.
  • Processing internal forms for samples.
  • Other administrative duties as assigned

 

JOB REQUIREMENTS:

Essential Skills, Experience, and Education:

  • Excellent verbal and written communication skills.
  • Skills using MS Word, Excel, and email systems.
  • Ability to understand and follow written and verbal instructions.
  • One year office administration experience.
  • High School diploma or equivalent.
  • Knowledge of excel
  • Time management & prioritization
  • Superior level of skill using Excel, Powerpoint, word, etc.

Core Competencies: 

  • Drive for results
  • Ability to deal with ambiguity
  • Self-starter
  • Independent decision-making
  • Strong communication skills
  • Time Management
  • Trust & Integrity
  • Flexibility
  • Ability to work well in teams
  • Strong sense of urgency
  • Personal accountability for success

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