Administrative Assistant

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Location
133 Aviation
City

ESSENTIAL DUTIES/RESPONSIBILITIES:

 

  • Answers receptionist telephone calls and general email inbox and in a professional and timely manner.
  • Meets and greets visitors.
  • Coordinates meetings including organizing lunch, reserving and preparing facilities.
  • Distributes daily internal/external mail and deliveries.
  • Compile statistics and prepares various reports for management.
  • Works with management on weekly and monthly reporting.
  • Regularly assists Executive Assistant and Office Manager with projects.
  • Orders and maintains office supplies (including copy room, kitchen and shipping); coordinates equipment maintenance.
  • Works with Customer Service, Credit and Pricing Departments on projects.
  • Maintains Admin and Gas Card budget.
  • Performs general clerical duties including filing, photocopying and mailing.
  • Works with EA/OM on annual sales meeting – limited travel required.
  • Assists Admin team with monthly office decorations.
  • Special projects as needed.

 

 

JOB REQUIREMENTS:

 

  • Possess strong computer skills
  • Proven experience with Microsoft Office programs, particularly Word and Excel.
  • Organized and extremely detail oriented
  • Works well under pressure.
  • Possess the ability to handle multiple priorities and deadlines.
  • Aptitude for numbers
  • Team player, able to work independently and have great communication skills.
  • Ability to lift 40lbs (case of wine)
  • Ability to drive locally (as needed)
  • Minimum High School Diploma or equivalent.
  • Wine knowledge preferred
Monday - Friday
8AM - 5PM

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