Facilities Assistant

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425 Aviation
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Jackson Family Wines is much more than a family owned wine company. We're risk-taking innovators with a strong belief that quality is paramount. We're always on the lookout for top talent -- individuals who possess a strong work ethic, commitment to quality and share our beliefs in healthy lands and a healthy community. In 2018, we were selected as one of the North Bay Business Journal's Best Places to Work for the fourth year running. 

POSITION SUMMARY:

Under general supervision, the Facilities Assistant provides daily support to the Administrative Services Department and handles a wide variety of situations and confidential information. Assists the Administrative Services Department by providing support for facilities, reception, and mailroom.

This role can be full-time or part-time, depending on candidate preference. 

ESSENTIAL FUNCTIONS/DUTIES:

Facilities Support (including but not limited to):

  • Light building maintenance including restrooms, cubicles, outdoor areas, recycling, trash, etc.
  • Weekly inventory of supplies for all copy rooms and supply rooms; notify Facilities Manager when supplies are low
  • Daily light cleaning and weekly deep cleaning of all campus-wide coffee machines, including stocking with coffee
  • Assist with one-off moves within the corporate campus, including assisting employees with moving their personal belongings to their new spaces
  • Prepare offices/cubicles for new hires, including cleaning and stocking for new employee
  • Assist with whole office moves, including preparing punch lists of employee requests: white boards, pictures, keyboard trays, VeriDesks, cork boards, book cases, etc., mass recycling projects, meeting vendors as needed
  • Maintain roof drains on a regular basis
  • Maintain parking lot drains on a regular basis
  • Assist with semi-annual office-wide Purge Days
  • Assist with department and community service projects as needed (Coat & Food Drives, Halloween Party, Blood Drive, CPR/AED Training, etc.)
  • Distribution of US Mail, FedEx, UPS and inter-office mail to all corporate campus buildings and off-site corporate facilities
  • Bring all wine deliveries into building, sort and stack in staging areas for easy retrieval
  • Assist employees with loading or carrying wine as requested
  • Other duties as requested

Reception and Mailroom Support (including but not limited to):

  • Serve as back up for Receptionist including front desk and mailroom operations
  • Operate switchboard as needed and direct incoming calls to appropriate party
  • Greet guests, vendors and ‘drop-ins’ and notify appropriate parties as needed
  • Assist with Mailroom Services including:
  • Sorting of US Mail, FedEx, UPS and inter-office mail
    • Assist employees with mailroom functions and procedures
  • Distribute and track visitor access badges

JOB REQUIREMENTS:

Essential Skills, Experience, and Education

  • High School diploma or equivalent
  • One year of employment experience in a corporate environment preferred
  • Ability to manage multiple projects in a fast-paced, changing environment while maintaining attention to detail
  • Ability to maintain strict confidentiality
  • Ability to work independently and act on own initiative
  • Ability to communicate and interact successfully with all levels of the organization
  • Intermediate competency with MS Outlook, Word, and Excel

PHYSICAL REQUIREMENTS:

  • Must be able to lift or carry up to 50 pounds on a regular basis
  • Ability to sit or stand for prolonged periods of time
  • Ability to climb, stoop, kneel, crouch or crawl for short periods of time

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