A/P Specialist

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Job Category: 
Location: 
Santa Rosa, CA, United States

 

JOB TITLE:

Accounts Payable/Concur Specialist

JOB CODE:

4412

FLSA STATUS:

Non-Exempt

REPORTS TO:

Accounts Payable Manager

EFFECTIVE DATE:

July 2017

 

POSITION SUMMARY:

The Accounts Payable/Concur Specialist supports a variety of A/P processes including processing of supplier invoices, managing the Travel & Entertainment reimbursement process, supporting Purchase Card (P-Card) processes, and maintaining accounts payable records to support business operations. The role will also facilitate A/P invoicing and documentation for on-line scanning service, records retention and filing. The working environment is fast paced and multi-company with a variety of invoice documents and supplier types.

 

ESSENTIAL FUNCTIONS/DUTIES:

  • Mange the Concur Travel & Entertainment expense administration system, including auditing and processing employee expense reports.
  • Create new vendors, verify TIN’s, validate vendor backup before entry into supplier master.
  • Provide clear and professional communication to suppliers and employees regarding discrepancies, policies and procedures.
  • Conduct document scanning, file archival and records data retrieval from 3rd party application content management system (DataServ).
  • Support corporate P-card program.  Communicate P-Card policy and procedures to cardholders. Assist with training and auditing P-Card statements to ensure policy compliance.
  • Accurately match invoices to receiving documents and processes in JD Edwards ERP system. Invoices include standard A/P transaction entry, two way and three-way invoice matching.
  • Provide GL Coding for PG&E invoices and prepare for data entry.
  • Assist in weekly check run by matching support documents to >$10k payments for signature and mailing.
  • Other duties as assigned such as account analysis, participation in the month-end closing process and records retention and organization efforts.

 

JOB REQUIREMENTS:

Essential Skills, Experience, and Education

 

  • High school graduate with some business related college coursework helpful.
  • A minimum of two (2) years financial data processing, preferably in a high-volume accounts payable setting. JD Edwards ERP system and Concur Travel & Expense highly desirable. Intermediate to advanced MS Word and Excel skills also a plus.
  • Experience with setting priorities and meeting deadlines in a fast-paced environment is essential. Key team member requires daily accuracy and reliability, customer and department support with effective and efficient communication skills. Must be well-organized and detail-oriented. Ability to work well independently as directed as well as within group.

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